Enterprise systems and AI solutions
More than fifty functional modules on Oracle Database: finance, inventory, procurement, sales, manufacturing, construction, human resources, point of sale, service and analytics — enabled to suit your organisation.
System modules
More than fifty functional modules covering the financial, operational and administrative cycle, all running on a single database and enabled according to each client's needs.
Finance & accounting
- General ledger — multi-level chart of accounts and journals
- Accounts payable — invoices, three-way matching, ageing
- Accounts receivable — billing, collection, credit limits
- Cash & banks — tills, bank accounts and cheques
- Reconciliation — bank statements and clearing accounts
- Fixed assets — register, depreciation, disposal, revaluation
- Tax — tax types and rates at invoice-line level
- Budgets — budget versus actual by account and cost centre
- Cost accounting — cost centres and overhead allocation
- Financial statements — balance sheet, income, cash flow
Inventory & supply chain
- Inventory — live balances across multiple warehouses
- Warehouse management — zones, bins, picking and issue waves
- Traceability — batch or serial numbers and expiry dates
- Stock counts — periodic and spot counts with variance posting
- Inventory valuation — cost layers and weighted average
- Units of measure — conversions between multiple units per item
- Procurement — requisition, quotations and purchase orders
- Goods receipt — linked to the order and the invoice
- Supplier evaluation — delivery performance and quality
Sales & distribution
- Quotations — convert to a sales order without re-entry
- Sales orders & shipping — partial fulfilment and returns
- Price lists — multiple prices by customer segment
- Discounts & promotions — rules with effective dates
- Sales targets — per representative and territory
- Commissions — calculated automatically from achieved sales
- Point of sale — tills, shifts and direct retail sales
- E-commerce — catalogue and cart arriving as sales orders
- Fleet & distribution — vehicles, drivers, trips and fuel
Manufacturing
- Bills of material — multi-level with scrap percentages
- Routings — operations and work centres
- Production orders — release, execution and unit cost
- Material requirements planning — from orders and balances
- Quality control — inspection plans, results and rejects
- Maintenance — preventive and breakdown, with cost
Projects & construction
- Project management — budget, actual cost and progress
- Bills of quantities — contract lines with rate analysis
- Interim certificates — work executed and materials on site
- Retention — deduction and staged release
- Advance payments — progressive recovery from certificates
- Subcontractors — contracts and mirror certificates
- Bank guarantees — expiry, renewal and margin cover
- Post-dated cheques — issued and received, with cash-flow effect
- Equipment & site stores — operating hours charged to projects
- Health & safety — incidents and inspections
Human resources & payroll
- Personnel records — employment file, contracts, documents
- Org chart — reporting lines driving approval routing
- Attendance — shifts, lateness and overtime
- Leave — balances and accrual rules per country
- Payroll — configurable elements, tax and insurance
- End of service — formulas by reason for leaving
- Recruitment — requisitions, candidates and onboarding
- Self-service — employee requests and manager inbox
Customers & service
- CRM — opportunities, follow-ups and loss reasons
- Prospect discovery — source-cited evidence and scoring
- Service management — maintenance contracts, technicians, SLAs
- Helpdesk — tickets, escalation and knowledge base
- Contract management — renewals, termination and alerts
Analytics & AI
- Dashboards — per management level with its own permissions
- KPI engine — indicators defined by configuration, not code
- Financial & operational reports — trial balance, ageing, stock card
- Demand forecasting — to set reorder thresholds
- Cash-flow forecasting — from receivables, payables and behaviour
- Anomaly detection — transactions outside the usual pattern
Platform & governance
- Approval workflow — tiers, value bands and delegation
- Permissions — enforced at row level inside the database
- Segregation of duties — blocking conflicting sensitive rights
- Audit trail — who changed what, when, and the prior value
- Document management — versions and links to any record
- Alerts & notifications — rule-driven, not a flood
- Two-factor authentication — for high-privilege accounts
- Multi-company & branches — with consolidated statements
- Integration APIs — secured REST for external systems
- E-invoicing readiness — preparing invoice data for the system
Modules are not deployed all at once. Implementation begins with the scope that delivers the greatest impact, and the remaining modules are added later without data migration because they run on the same database.
Built on Oracle Database
The choice of database is not an internal detail; it sets the ceiling on what a system can carry as an organisation grows. An Oracle-based architecture provides three material operational properties:
- Genuine data isolation — permissions are enforced at row level inside the database itself rather than in the interface layer, so a user cannot reach data outside their scope by any route.
- Volume headroom — transaction tables in an active organisation reach millions of rows per year, which demands a design built for it rather than merely a faster server.
- Transactional integrity — the accounting entry and the stock movement are committed together or not at all, so stock never rises without a corresponding entry.
Advanced capabilities within the platform
These capabilities are available within the Keystone systems, and can equally be enabled over an organisation's existing platforms through the integration layer.
Workflow automation
Requests, approvals, alerts and recurring tasks become recorded paths that execute automatically, with delegation of authority and a full record of every decision.
Learn more →Demand & cash-flow forecasting
Statistical models separating underlying trend and seasonality from random variation, to estimate stock and liquidity requirements from the organisation's own trading history.
Learn more →Advanced analytics
Dashboards and reports that join across modules to answer the questions that cross them — product margin after fully loaded cost, and the effect of collection on liquidity.
Learn more →Inventory optimisation
Reorder point and safety stock calculated for each item individually from its movement and its supplier's actual lead time, reducing dead stock while avoiding stock-outs.
Learn more →Customer relationship management
Customer records, opportunities and follow-ups connected directly to inventory, invoicing, credit limits and collection, so representatives see the financial position while selling.
Learn more →Integration with existing platforms
An API layer enabling data exchange with the systems an organisation already runs, adding advanced capability without a full replacement of the current estate.
Learn more →E-invoicing readiness
Aligning item coding, units of measure and customer tax data at invoice-line level in preparation for the requirements of the electronic invoicing system.
Learn more →ARGUS — AI safety monitoring
AI video analytics over your existing cameras: alarms during the incident, and every frame analysed on site.
Learn more →Prospect discovery
Identifying candidate companies in a target market by country, sector and size, with source-cited evidence and scoring that excludes unsuitable opportunities.
Learn more →Document management
A central archive holding a version history per document and extracted text for searching inside files, linked to any record in the system — a contract to its project, an invoice to its paperwork.
Learn more →Governance & segregation of duties
A detailed privilege matrix with defined roles, blocking of conflicting sensitive rights, two-factor authentication for high-privilege accounts, and an audit trail that cannot be bypassed.
Learn more →Multi-company & branches
Running a group from one platform with independent charts of accounts, currencies and fiscal years, consolidated statements at group level, and permissions that separate the entities.
Learn more →Service & helpdesk
Maintenance contracts and service-level agreements, tickets that escalate automatically when a target is missed, and technician scheduling — connected to billing so a visit is charged against its contract.
Learn more →
And where systems are already in place, our tools integrate with them
Adopting ECS capabilities does not necessarily require a full replacement of the existing estate. The API layer reads data from your current systems and returns results to them, so analytics, forecasting or stock control can be added alongside what you own — while adopting the complete Keystone systems remains the stronger option wherever replacement serves the organisation.
Two sectors, different controls
Evaluation criteria differ materially between a government entity and a private-sector company, and the difference is not limited to functional characteristics.
Government entities
Governance and data sovereignty take precedence over any functional characteristic.
- Fully on-premise operation on the entity's servers with no external dependency.
- An audit trail for every change recording user, timestamp and prior value.
- Precise row-level permissions enforced inside the database.
- Documented handover of data and its structure at contract end.
Private-sector companies
Speed of delivery and return on investment take precedence.
- Begin with a defined scope that produces tangible impact, then expand.
- Cloud hosting or on-premise deployment according to company policy.
- Focus on what affects profitability directly: stock, collection and cost.
- Integration with existing systems to avoid disrupting daily operations.
A defined scope first, then expansion
Enterprise system programmes stall for organisational reasons more than technical ones: scope that stays open, deferred management decisions, and unprepared data. We therefore begin with a first scope of defined boundaries and a known go-live date.
- An initial assessment establishing data readiness and business cycles before any contractual commitment.
- Configuration rather than customisation — approval routes, chart of accounts and document templates are set as configuration.
- Phased migration of master data and opening balances ahead of historical transactions.
- Parallel running for a limited period before full cutover.
Before you decide
What does the system cover?
More than fifty functional modules spanning finance and accounting, inventory and supply chain, sales and distribution, point of sale and e-commerce, manufacturing and quality, projects and construction, human resources and payroll, customer service and helpdesk, analytics, and platform governance.
All run on a single Oracle database and are developed and supported in-house, so a module added later needs no data migration.
Do you work with government entities?
Yes. Government entities require additional controls: fully on-premise operation on the entity's own servers, an audit trail for every change, row-level permissions, and a documented handover of data at contract end. All of these are supported in our systems.
Can your systems integrate with our existing platforms?
Yes. Our systems expose an API layer that allows integration with existing platforms — whether ERP systems, point-of-sale, time-attendance devices, or applications built in-house. This makes it possible to add new capability to your current estate alongside adopting our full systems.
Which markets do you serve?
The company serves organisations across Egypt and the Arab Gulf states. Legislative differences between countries — in tax, social insurance and wage rules — are handled through independent configuration packs per country within a single system.
How long does implementation take?
It varies by scope. Financial and inventory modules typically begin from a few weeks, while a full implementation covering manufacturing, payroll and historical balance migration extends to several months. The governing factor is the readiness of the organisation's data rather than the system itself.
Start with an assessment
We review the organisation's current position and define the most appropriate scope to begin with, before any contractual commitment.
Address
53 Capital Mall — 5th Settlement, New Cairo, Egypt
Working hours
8:00 AM – 6:00 PM